The Top Tools We Use to Automate Our Gig Lives

Not sponsored (but we totally should be).

Managing a gig-based business means juggling clients, invoices, projects, and promotion — often solo. That’s why automation is your secret weapon.

Here are the top tools we recommend (and use ourselves):

1. Notion

One dashboard for everything: content calendars, income trackers, client project boards. Create a system once and reuse it for every gig. Keep an eye out on this space for exclusive access to the Notion templates we use to keep everything going.

2. Canva Pro

Save time on graphics with branded templates for social, presentations, proposals, and product mockups.

3. HoneyBook or Dubsado

Client onboarding, contracts, and invoices all in one place. Automate the boring stuff and look 10x more professional.

4. QuickBooks Self-Employed

Track expenses, mileage, and income — and prep for tax season without tears.

5. Zapier

Connect tools like Gmail, Calendly, and Airtable. For example: new inquiry in Typeform? Auto-send an email and add to your CRM.

6. Later or Planoly

Batch and schedule your Instagram content so you’re not scrambling at 9 p.m. daily.

Automation isn’t just about saving time. It’s about saving brainpower — so you can focus on your actual work and finally take a weekend off.